Preparing a College Internal Proposal

Task: Please write an internal proposal relating to some innovation at your college. The topics you could choose are the following:

  • A new IT center;
  • A new parking lot;
  • A new major or a degree program;
  • A childcare center.

Planning Stage

If you have already decided on the topic of the proposal, you can start with reporter’s questions. In case you have not come up with the topic, you should brainstorm the potential issues and problems you have concerning your college and jot them down. As soon as you have singled out a specific issue, you should start thinking about the potential solution to it.

Reporter’s Questions

  • Who is your target audience? Is your proposal aimed at the college president, a particular department or a certain professor?
  • What is the issue that demands urgent solution?
  • When can the proposal be passed?
  • Where will the work be conducted?
  • Why is there a necessity of your recommendations or conclusion?
  • In what ways will your recommendations work?

As soon as you finish, submit the answers to the reporter’s questions.

Most probably, you can develop quite good and detailed answers to the aforementioned questions just based from your studying experience at college. Nonetheless, in order to evaluate and analyze a specific problem fully and in detail, it is necessary to conduct interview with those people at college who have relation to the area you are focusing on. For instance, if you are proposing to open a new major, you should talk to the dean or some other person in authority to know what is needed and what budget there should be. On the other hand, if you are putting forward a proposal of creating a new IT center, you should talk with the Director of Computer Science Department to get the necessary details on how this idea could be implemented.


After the completion of the reporter’s questions and interviews, you can switch over to the process of packaging your proposal.

Keep in mind the following steps:

Look through the topic and the details that you focused on during the planning stage in order to make sure you have fully covered the topic.

Properly organize the collected information:

  1. Provide an abstract and make sure to focus here on the problem/ issue, solution proposed, and the benefits of it;
  2. Write a concise introduction focusing on the cause and effect aspect;
  3. Provide a succinctly written discussion section, where you focus on one or some of the following organization methods:
  • Comparison and contrast;
  • Chronology;
  • Spatial organization;
  • Analysis.
  1. Finally, do not forget about a conclusion, where you summarize the analysis and focus on the order of importance.

After paying ample amount of attention to each of the following constituents of the proposal, start drafting the text.

Perfecting the Draft

Proofread your draft and improve it taking into consideration the following strategies:

  1. Provide more clarifying details and ask yourself the following questions:
    • Have you properly addressed the background of the central issue in the analysis section of your proposal?
    • Have you provided various options that could be taken into consideration?
    • Have you described a schedule or a timeline needed to enact the proposal?
    • Have you calculated the total project cost?
    • Have you developed your call for action fully and in detail?
    • Have you decided where you can provide figures such as tables, charts or graphs to provide more visual information for readers?
  2. Delete any unnecessary or clichéd words and phrases that you used for linking ideas.
  3. Simplify any sentence structures, phrases or words that might be confusing for a reader.
  4. Experiment with moving information around so that you use corresponding organizational strategy in each proposal section.
  5. Work on the format of the proposal to make it even more accessible:
    • Underline the key aspects or highlight them in bold;
    • Use clear and comprehensible subheadings;
    • Make the table of contents specific.
  6. Strengthen the tone of the proposal by marketing your ideas.
  7. Double-check your report to avoid spelling, punctuation or grammar mistakes.
  8. Make sure the proposal is free from sexist language.

When you have prepared the final draft, submit it for evaluation to your instructor.