Continuation and Renewal Proposals Guidelines

Non-competitive Renewals, Continuation, or Progress Reports (RPPR)

As a rule, sponsors fund multiple-year projects. Usually, when available, funds are awarded once a year with the prospect that the entire project will receive support. Some sponsors demand from the PI submission of a new proposal for each year of the project even though all years were indicated in the initial proposal. Such continuation proposals do not depend on the competitive review as in the case of the original proposal.

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The internal process of reviewing continuation proposals is a systematized version of the original review. Even though the proposal needs approval from the ORS and requires submission via SPS, institutional issues dealt with during the initial proposal will not be necessarily revisited.

For instance, if the yearly cost-sharing commitments have been already documented and if there have been no alterations in the committed resources, then there will not be any need for the initial process of approval for cost-sharing to be duplicated.

RPPR (NIH Progress Reports)

To submit non-competitive renewals, NIH uses RPPR mechanisms. The PI needs to log into the Commons and choose the RPPR tab found on the menu bar. Next, the screen that pops up is “Manage RPPR.” It contains the list of all grants awarded for the PI. Those grants that are eligible to be submitted by RPPR are provided in the form of a hypertext link.

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Click on the name of the grant you would like to submit and fill in the following required sections:

  • Organizational Information;
  • Key Personnel;
  • Upload Science;
  • SNAP Questions;
  • Performance Sites;
  • Research Subject;
  • Inclusion Enrollment.

Upon filling in all the required information, the PI can use the “validate” button to check for any errors and, if needed, make required changes.

After the completion of the Progress Report, you should click on the “Submit” button to send the Progress Report in an electronic form to ORS for it to get a final review. Afterward, the approved Progress Report will be electronically sent to NIH by ORS.

As soon as the RPPR submission is finished, the progress report, or a non-competing proposal, should be entered into SPS by the PI or the Grant Manager and subsequently routed to ORS. In this case, there is no five-business-day deadline.

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Competitive Renewals 

A project might be funded by federal agencies for a prolonged time period, wherein the project will be divided into separate multiple-year blocks subjected to peer review. ORS must approve proposals for competitive renewals, and they should be submitted via SPS in the same way as the new ones.

Renewal or Competing Proposals 

From the sponsors’ perspective, these proposals in general have the same status as unsolicited proposals. Competing proposals are requests for ongoing support for an already existing project that is on the point of termination. Competing proposals are constantly competing for funds with another competing supplemental, competing for continuation, and new proposals.

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Supplements or Competing Revisions

There exist numerous federal programs that are responsible for the provision of supplements for successful research projects to discover auxiliary programs, for example, research experience for undergraduate students. From time to time, sponsors may offer funds available for being added to the budget of a project that was already funded. As such, proposals for supplements need approval from ORS and require submission via SPS through the same procedure as required for new proposals. 

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